Minutes of the Board of Trustees

Tuesday, September 10th 2019

Approved on Monday, September 30th 2019

September 10, 2019

Minutes of the Board of Trustees Twin Falls Public Library

The regular meeting of the Board of Trustees was held on Wednesday September 10, 2019 in the Library’s Board Room. Attending the meeting were Trustees John VanEngelen, Debbie Dane and Monica D’Angelo. Library Director Tara Bartley, and Staff Karolee Sorenson. Absent were Council Liaison Ruth Pierce. Teresa Jones Trustee arrived late to meeting

Chairman John VanEngelen called the meeting to order at 4:33 pm with brief introductions.

Motion was made to approve the agenda for September 10, 2019 meeting. Monica D’Angelo motioned to approve the agenda; Debbie Dane 2nd the motion.

The Trustees MSC approval of the August 14, 2019 minutes. Debbie Dane motioned to approve the minutes; Monica D’Angelo 2nd the motion.

Approval of Financial Statements The Trustees MSC the approval of the August 2019 bills. Monica D’Angelo motioned to approve August 2019 bills, Debbie Dane 2nd the motion. Roll call vote taken. Approved 3-0. Financial/Statistical report: Review of the financial reports. Discussion regarding bigger items will be reflected on the September 2019 financial statements. Monica D’Angelo motioned to approve the financial statements for August 2019; Debbie Dane 2nd the motion. Roll call vote taken. Approved 3-0.

Communications & Correspondence

October 2 – 4 ILA conference in Nampa. Jennifer Hills and Adam Day will be presenting. Tara will attend the preconference on the 2nd and the conference on the 3rd. Total of five staff will be attending the conference. Trustee programs; Where are Libraries/The Future for Libraries are scheduled.

Library Events – Back to normal schedule. Our calendar is full.

9/11- Let’s Talk About It at 6:30 PM

9/13 – Teen After Hours Party 6:00 – 10:00 PM

9/14 – Family Puzzle Day 10:30 AM

9/18 – Online Safety Protect your passwords 10:00 AM

9/24 – Family Literacy Night 3:00 – 6:00 PM 9/27 – Adult Mystery Night 6:00 PM The library applied for a grant through ICFL for Ready Set Kindergarten. We did not receive the grant so we purchased Educator Kits to be checked out.

City Council

No report

Library Foundation

Scramble fore Books golf tournament was a success. The morning was full with 22 teams and the evening had 18 teams.

Finance & Budgeting

No report

Building & Grounds

No report

Planning & Public Relations

No report

Operations & Personnel

No report

Business Issues

Reconsideration of the Non – Resident fees. Recommended to keep Regular Non – Resident fee at $40.00 and Senior Non-Resident fee at $35.00. Debbie Dane motioned to keep the Regular Non-Resident fee at $40.00 and Senior Non-Resident fee at $35.00. Monica D’Angelo 2nd the motion.

Personnel Incentive – Recommended to give each employee over three months of employment an incentive check. Monica D’Angelo motioned to give employee incentive checks to all employees who have been employed with the library over 3 months. Debbie Dane 2nd the motion. T

Trustee Terms – Recommended to interview for two trustee positions. The Foundation Liaison would be immediately, the term for Secretary will begin in January. Interview process was discussed.

Library Staff

No report

Library Director

The library has started a Weeding Project using the CREW Method. Looking at sections of the library and weeding the books on circulation, outdated material and negative factors. The project will move a significant amount of books. The project will take approximately 6 months.

The library is reviewing RFID companies and talking to several libraries who have moved to RFID.

New Data Base – Reference USA. Webinar on Wednesday September 18, 2019.

October 14 – The Library will be closed for an all staff workday.

Public Comment

No report

Additional Comments

Broken window in the ramp. Same window broken twice by the same person. Scheduling of meeting dates: Finance/Budgeting meeting: To be announced Board Meeting: October 9, 2019 @ 4:30 pm (pending board approval) John VanEngelen adjourned the meeting at 5:30 pm. Break New Trustee Interviews Susie Kapeleris Janet Leutel Jeremy Watson Elly Young Richard Sobers Adjourn respectfully submitted, Karolee Sorenson, Administrative Assistant Approval by Teresa Jones, Secretary