Minutes of the Board of Trustees

Wednesday, February 13th 2019

Approved on Monday, March 5th 2018

The regular meeting of the Board of Trustees was held on Wednesday, February 13, 2019 in the Library’s Board Room. Attending the meeting were Trustees Kyle Tarbet, John Van Engelen, Monica D’Angelo, Teresa Jones, and City Council Liaison Ruth Pierce. Library Director Tara Bartley, Staff Karolee Sorenson, Staff Kathleen Lambert Technical Services and Trustee Candidate Debbie Dane. Absent Cindy Bezas, Trustee.

Introduction of Debbie Dane. Debbie has been recommended by the board to serve Kyle Tarbet’s remaining term. Kyle has resigned effective February 14, 2019. The recommendation will be presented to council March 4, 2019.

Chairman Kyle Tarbet called the meeting to order at 4:34 pm with brief introductions. Motion was made to approve the agenda for February 15, 2019 meeting. Monica D’Angelo motioned to approve the agenda; John VanEngelen 2nd the motion. The Trustees MSC approval of the January 15, 2019 minutes. John VanEngelen motioned to approve the minutes; Teresa Jones 2nd the motion.

Approval of Financial Statements The Trustees MSC the approval of the January 2019 bills. Monica D’Angelo made the motion to approve last month’s bills, John VanEngelen 2nd the motion. Roll call vote taken. Approved 4-0. Financial/Statistical report: Review of the financial reports. Tara briefly reviewed the financial statements. Monica D’Angelo motioned to approve the financial statements for January 2019; John Van Engelen 2nd the motion. Roll call vote taken. Approved 4-0.

Communications & Correspondence

January 25 – Humans of the Magic Valley 22 people attended.

February 18 – The Library will be closed for Presidents Day.

Ready Set Kindergarten – Steady numbers of 25 on Wednesday mornings and 15 to 20 on Thursday evenings. Receiving positive feedback on the program.

Last Spring Tara and Katie attended Region 5 Oral Health Network meeting. The library made connections to help promote National Children Oral Health in February. The library received tooth brush kits and will be presenting a story time on oral health care.

City Council

The City has started working on their budget for 2020/2021. The archway committee is soliciting funds for the new archway. $150,000.00 has been raised of the $300,000.00.

Library Foundation

Cindy was not present at the meeting. Email from Cindy read by Tara.

January 26 – Annual retreat. Library presentation and power point - the board found the presentation fantastic and very moving regarding the activities being undertaken by the library staff.

Financial reports – reviewed numbers and the board will be pursuing improved monthly breakdowns from Edward Jones Investments; dates for budget committee meeting set.

Membership – potential board members discussed, along with the decision to continue the end-of-year mailer; date for February newsletter meeting set; committee chair chosen for 2019/2020 fiscal year: Mary Fort

Golf fundraiser – date set for September 7, 2019; co-chairs: Andie Dayley and Jake Tolman

Donor Appreciation day – date set for October 22, 2019 at 10:00 am

Miscellaneous – signed card for Farm Bureau as a thank you for hosting four-hour retreat;

Cindy Harmon (treasurer) –appointed by governor to State Board of Accounts;

vote for Director Diane VanEngelen to change work days from Monday - Friday to Monday through Thursday with Friday when needed.

Next meeting February 20, 2019

Finance & Budgeting

No report

Building & Grounds

No report

Planning & Public Relations

No report

Operations & Personnel

No report

Business Issues

No report

Library Staff

Library Staff Report: (Kathleen Lambert, Technical Services)

Technical Services is made up of three departments. Serials/Magazines – Jordan Beery, Acquisitions/Ordering- Cody Thoroman and Processing, Cataloging and mending Kathleen Lambert and Sara Barton. Mending consist of repairing books by gluing and replacing pages. Withdrawals - Departments will weed books they no longer feel are being circulated or are old and damaged. Donations received are gone through and if in good shape will go to Foundation for store or popup book sales. Damaged or old books are recycled. Currently Sara is relabeling all the 921 by adding authors to labels. These are changed in the computer as well. Kathleen is reclassifying music using genres and not the dewey decimal system. Volunteers are a true asset to technical services. The volunteers will mend and process books. We are currently low on volunteers and are always welcoming the help. Kathleen will be attending the school district librarian meeting on Tuesday, February 19 and will do a presentation on mending.

Library Director

Photo/release form was presented to the board. The form will be signed by the parents of children for pictures used for promoting children’s programs. The form was reviewed by the city legal counsel.

The library was approached to host content of history on John Hayes on the library website. A statue of John Hayes is placed outside of city hall. The library currently has the maquette of John Hayes on display in the Idaho room.

The library is starting their capital improvement of network infrastructure of updating security cameras within and outside of the library.

Tara will be attending the Research Institute for Public Libraries March 6 – 7 in Utah.

MLBN Research will be visiting from Chicago March 11-12 to collect data for WIFI usage. Tara and Adam attended the seminar in Chicago in October 2018.

Public Comment

No report

Additional Comments

A women slipped and fell on the ice outside of the library.

Scheduling of meeting dates:

Committee Meeting Dates: 1st Tuesday and Wednesday of the month if needed

Board Meeting: March 13, 2019

Kyle Tarbet adjourned the meeting at 5:05 pm.

respectfully submitted, Karolee Sorenson, Administrative Assistant

 Approval by Teresa Jones, Secretary