The regular meeting of the Board of Trustees was held on Wednesday March 11, 2020, in the Library’s Board Room. Attending the meeting were Trustees Debbie Dane, Monica D’Angelo, Elly Young, Teresa Jones, Susie Kapeleris and Chris Reid, Council Liaison. Library Director Tara Bartley, Staff Karolee Sorenson and Kasi Allen. Auditor Scott Hunsaker with Mahlke Hunsaker & Company.
Chairman, Debbie Dane called the meeting to order at 4:30 pm with brief introductions.
Auditor Scott Hunsaker reviewed and answered questions regarding the Libraries annual audit for period ending September 2019.
Trustees MSC approval to approve the agenda for the March 11, 2020 meeting. Elly Young motioned to approve the agenda; Susie Kapeleris 2nd the motion. Motion approved The Trustees MSC approval of the February 12, 2020 minutes. Susie Kapeleris motioned to approve the minutes, Elly Young 2nd the motion. Motion Approved.
Approval of Financial Statements
Teresa Jones motioned to amend the agenda to read February 2020 changing from February 2019. Susie Kapeleris 2nd the motion. Motion approved.
The Trustees MSC the approval of the February 2020 bills. Elly Young motioned to approved the February 2020 invoices, Teresa Jones 2nd the motion. Roll call vote taken. Approved 4-0.
Financial/Statistical report: Review of the financial reports. Teresa Jones motioned to approve the financial statements for February 2020, Susie Kapeleris 2nd the motion. Roll call vote taken. Approved 4-0.
The library will be participating in this year’s Art and Soul. Our featured artist is Jerry Dodds. There will be a meet and greet on April 11, from 11:00 am to 2:00 pm and again on April 22 from 4:00 pm to 7:00 pm.
PBS will be working with libraries on a Constitution Exhibit with a screening and panel discussion for restoring the exhibit. The date and time is to be determined.
City Park restroom project has started with the selection of the contractor. Making modifications to adjust to budget with the intent of being completed by Western Days.
Replacing sidewalks in the areas within the community.
Citizens app. SeeClickFix. A telephone app for citizens to report areas of concern within the city.
Magic Valley Regional Airport FAA grant for projects.
A special executive meeting was held last Wednesday to conduct CFO Interviews.
Discussion on signage for the truck route giving truck drivers a better understanding of direction.
Consideration of the Libraries Vehicle Usage Policy. Teresa Jones motioned to approve the Vehicle Usage Policy; Elly Young 2nd the motion. Motion carried. 4-0
Consideration to approve the bid for the removal of 8 trees. Susie Kapeleris motioned to accept the bid for the removal of 8 trees; Elly Young 2nd the motion. Motion carried 4-0.
Staff Report: (Kasi Allen)
This is the 2nd year the library has offered Ready Set Kindergarten to children entering Kindergarten in the upcoming school year. We currently offer two classes. One on Wednesday mornings at 10:30 am. We currently have a steady 22-30 children participating. Our 2nd class is on Thursday evenings at 6:00 pm. This is a much smaller class but we have seen a huge improvement in the learning skills of these children in the smaller class. We provide the class in a classroom setting just as if they were attending kindergarten and provide the same concepts of learning to the children with homework assignments for both the parent and the child. The library has 14 Ready Set Kindergarten Backpacks available for check out to patrons. Each backpack includes a book and concepts for the major learning groups such as numbers and letters.
With the potential of a property tax freeze, as of now, we will see no movement in our budget. We can continue with our Capital Improvement projects and will continue to move forward with our RFID project in the $80,000 to $100,000 range. The Foundation will contribute $30,000 for the RFID project. Phase II of our landscaping project $60,000.
COVID 19 the library has taken precautions against the virus wiping areas with oxiver every hour and washing hands. There is hand sanitizer and wipes throughout the library for staff and patron use. We are monitoring the CDC Website for education and updates on the virus
. The library has hired Logan Godfrey as the new Technical Assistant. Logan will start on March 12.
Library Directors’ Summit 2020 is March 12-13.
The Library has updated the 3D printing procedure to require on line request and approval before printing.
Scheduling of meeting dates:
Finance/Budgeting meeting: To be announced Board Meeting:
April 8, 2020 @ 4:30 pm Debbie Dane adjourned the meeting at 5:56 pm
respectfully submitted, Karolee Sorenson, Administrative Assistant
* approval by Susie Kapeleris, Secretary