The regular meeting of the Board of Trustees was held on Wednesday December 11, 2019 in the Library’s Board Room. Attending the meeting were Trustees John VanEngelen, Debbie Dane, Elly Young, Monica D’Angelo, Ruth Pierce Council Liaison, Library Director Tara Bartley, Staff Karolee Sorenson and Staff Erica Littlefield. Absent Trustee, Teresa Jones.
Chairman, John VanEngelen called the meeting to order at 4:31 pm with brief introductions.
Farwell gift was presented to John VanEngelen.
Monica D’Angelo moved to go into executive session – 74-206 (1)(c), Elly Young 2nd the motion. Roll call vote 4-0. To acquire an interest in real property not owned by a public agency.
The Trustees MSC approval of was made to approve the agenda for December 11, 2019 meeting. Monica D’Angelo motioned to approve the agenda; Elly Young 2nd the motion.
The Trustees MSC approval of the November 13, 2019 minutes. Debbie Dane motioned to approve the minutes; Elly Young 2nd the motion.
Approval of Financial Statements The Trustees MSC the approval of the November 2019 bills. Monica D’Angelo motioned to approved the November 2019 invoices, Debbie Dane 2nd the motion. Roll call vote taken. Approved 4-0.
Financial/Statistical report: Review of the financial reports. Tara briefly discussed the 2nd month of the fiscal year expenses. Debbie Dane motioned to approve the financial statements for November 2019. Monica D’Angelo 2nd the motion. Roll call vote taken. Approved 4-0.
December 1 – Food for Fines will begin for the month of December. Bring in one can of food or a nonperishable item for $1.00 an item in fines and fees up to $30.00 waived. Donations are accepted. As of now we have waived $465.00 in fines up from $195.00 a year ago. All proceeds will go to the South Central Community Action.
Dec 24 – 25 the Library will be closed for Christmas holiday. Limited bookmobile schedule over Christmas and New Year’s week.
January 11 – Library Holiday Party at the Stone House
January 24 – Humans of the Magic Valley at the Yellow Brick Café
December 12 – Christmas Pajama-Rama
December 19 – Teen Christmas Cookie Decorating
December 21 – Stories with Santa @ 10:30 am December 30 – Between the Eves 6:00 pm – 8:00 pm
December 3 the city had their annual retreat at Canyon Springs. Motivational speaker Braxton Nielson.
It has been a slow month.
First meeting in January a new mayor will be in and liaison’s will be appointed.
Chris Talkington retirement from Council open house 2:00 pm – 4:00 pm Friday the 13th in the overflow room at City Hall.
The job opening for CFO has been posted. Lori Race will be leaving in June. Brent Hyatt and Brian Pike will both be retiring in January.
Ground breaking for the new archway was December 3. Contributions were made from different organizations and individuals.
Consideration updating Personnel Policy tabled for January meeting. Consideration of updating Volunteer Policy/Application. Monica D’Angelo motioned to approve the updated Volunteer Policy/Application. Debbie Dane 2nd the motion. Motion passed.
2020 Officers and Committee assignments were handed out.
Erica Littlefield, Youth Services Librarian presented. Youth services has been busy with all kinds of programs going on. If you get a chance come downstairs and look at our handprints on the pillar. We had 117 patrons and staff place painted handprints on the pillar.
I have several goals for this upcoming year, one being a mural to be painted by the big windows. CSI Art Professor, Angela Baxter will be collecting ideas from her students for the mural and one of her artist will paint the mural. The plan is to have the ideas by early Spring and be finished by the end of the Summer. The TFPLF has agreed to help fund this project.
Another goal for this year is to have a popular children’s author, Tui T. Sutherland come and visit the library. Tui T. is the author of the popular Wings of Fire. A book we cannot keep on our shelves. If accepted, she would do three presentations, the library, Perrine Elementary and South Hills Middle School. Presentations would be early Spring/Fall of 2020 targeting 3rd – 7th and 8th grades. Application needs to be summited by the new year. TFPLF has agreed to help with the funding to have Tui T. Sutherland come and present.
2019 Annual report is due January 1, 2020. Part of our strategic planning is to have our digital archiving updated beyond 2010 – 2013. At one time we received the information from the Times News but have stopped receiving. Amy Mortenson, Reference Librarian will reach out for the missing information 2013-2019 regarding getting archived newspapers, or digitizing our current microfilm.
Scheduling of meeting dates:
Finance/Budgeting meeting: To be announced
Board Meeting: January 8, 2020 @ 4:30 pm
John VanEngelen adjourned the meeting at 5:50 pm.
Karolee Sorenson, Administrative Assistant
approval by Teresa Jones, Secretary