The regular meeting of the Board of Trustees was held on Wednesday, May 9, 2018, in the Library’s Board Room. Attending the meeting were Trustees Chris Vaage, Kyle Tarbet, John Van Engelen, Monica D’Angelo, Cindy Bezas and City Council Library Liaison Ruth Pierce. Library Director Tara Bartley, Library Staff Tatiana Del Val Meija, Karolee Sorenson and Scott Hunsaker, Auditor Mahlke Hunsaker & Company.
Chairman Chris Vaage called the meeting to order at 4:30 pm with brief introductions.
The Trustees MSC approval of the May 9, 2018 agenda. John Van Engelen motioned to approve. Cindy Bezas 2nd the motion.
The Trustees MSC approval of the April 11, 2018 minutes. Kyle Tarbet motioned to approve. Monica D’Angelo 2nd the motion.
Approval of Financial Statements
The Trustees MSC the approval of the April 2018 bills. John Van Engelen made the motion to approve last month’s bills, Cindy Bezas 2nd the motion. Roll call vote taken. Approved 5-0. Financial/Statistical report: Tara opened the discussion with a brief review of where the budget to date. John Van Engelen made the motion to approve the April 2018 Financial Statements. Monica D’ Angelo 2nd the motion. Roll call vote taken. Approved 5-0. Audit Report – Scott Hunsaker briefly reviewed the yearend financial statements. The audit report was favorable showing no discrepancies. Discussion was held to answer questions regarding the financial statements. After the discussion Scott left the meeting.
May 4 – ASL story time. Heather Bergan with the ISDB requested to hold a signing story time on Fridays in May at 2:00. The first story time had 25 attendees.
May 11 – Katie and Tara will be visiting the Meridian Bookmobile
May 18 – City Park History Walk
May 19 – Local Author Amber Argyle will be at the library for a book signing and program
May 23 - Planting the flowers donated from Mosses Greenhouse.
May 28 - Closed for Memorial Day.
June 2 – Western Day’s parade. The bookmobile will be in the parade with some staff walking.
Bookmobile update for the summer. The bookmobile will become more involved at the parks this summer with a story time and other fun activities. The bookmobile will be stopping at Canyon Ridge High School two times a week during the summer lunch program.
The pool bubble is scheduled to come off Wednesday May 30. Still in the process of raising funds for the archway on Shoshone St.
The foundation has two new members, Mary Fort and Joe Popplewell. Jake Tolman was awarded the Rick Allen award through First Federal Savings Bank of $500.00 and donated the award to the Foundation. Goodbyes were said to Tim Coiner for his three years of service to the Foundation. Planning for the Golf Tournament.
Library Staff Report: (Tatiana Del Val Meija)
Tech Assistant to assist patrons on the computer. Tatiana is assistant to the IT Department Head Adam Day assisting Adam with day to day IT and various other projects such as the libraries website and the monitor in the foyer. Currently, Tatiana offers instruction to patrons on basic computer and word. Tatiana will be attending classes this fall at the CSI for IT Security.
Network update. Our current server partially crashed. Included in the technology plan for the library is replacing the current server. A new server has been purchased and currently working to put in place. Will rebuild old server and turn into an onsite backup. We moved to a cloud based back-up called Crash Plan where everything is backed up every 15 minutes. Fire sprinkler flush is scheduled for the 1975 section. We will be reviewing the newer section for sprinkler flush and replacement. Currently in the process of installing new doors. The doors in the entry way have been replaced and the original section will be replaced next week. The foyer doors will be replaced in June. Air condition project is completed. Phase I of exterior lighting is completed and currently in the process of Phase II which is replacing the interior lighting. The library will be receiving a ICFL reimbursement for our use of hotspots. The library has purchased the training platform Niche Academy for both public facility and internal training. Will go live on Monday.
Library Incidents: Concern regarding two patrons who visits the library frequently. Tara tried to call but the phone number had no service, sent letter which was returned. Procedure was set to block card until a current address could be provided. Discussion on the library procedures.
Scheduling of meeting dates:
Committee Meeting Dates: 1st Tuesday and Wednesday of the month if needed
Board Meeting: June 13, 2018 4:30 pm
Request to adjournment in Executive Session 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent or public school student. Kyle Tarbet motioned and John Van Engelen 2nd.
Chris Vaage adjourned the meeting at 5:40 pm to enter into executive session.
respectfully submitted, Karolee Sorenson, Administrative Assistant *sent to and reviewed by Cindy Bezas, Secretary